Now hiring: Director of Artist Support, Director of Operations and Special Projects, Executive Assistant

Director of Artist Support

Classification:             Exempt, Full Time
Reports to:                  Managing Director
Supervises:                 Manager of Artist Services
Salary:                         $70,000 annually plus health/transit/retirement benefits
Location:                     Flexible, remote possible with occasional Travel to St. Paul, MN       

Click here for application: https://smrtr.io/94qJV.

About ACF
ACF supports and advocates for individuals and groups creating music today by demonstrating the vitality and relevance of their art. We connect artists with collaborators, organizations, audiences, and resources. Through storytelling, publications, recordings, hosted gatherings, and industry leadership, we activate equitable opportunities for artists. We provide direct funding and mentorship to a broad and diverse field of music creators, highlighting those who have been historically excluded from participation.

Our commitment to being a racially equitable organization guides us and our work. The ACF Board and staff engage in continued intentional learning about / practicing principles of anti-racism, and we support an ecosystem that is equitable as well as inclusive. To this end, we strive to build a community with racial equity at the center. We seek to attract candidates with similar priorities and strongly encourage individuals who identify as BIPOC and/or other underrepresented identities to apply. (Please click here to read our statement of commitment to racial equity.)

About this Role
Reporting to the Managing Director, the Director of Artist Support is a key liaison to our primary constituency: artists creating music today. They oversee all funding programs, including the ACF Create and McKnight Composer Fellowship awards, and collaborates with the Manager of Artist Services to design and implement services and resources to empower living artists. The Director joins the ACF staff in activating opportunities for artists and is an important ambassador for ACF in artistic gatherings and conferences. In collaboration with other staff and Board, the Director helps to ensure that ACF is an inclusive space for diverse artists to feel welcome and connected to other artists and collaborators.

Skills and Qualifications
A successful candidate is either a creative artist themselves, or has experience working closely with music creators, and is interested in how ACF can cultivate relationships and initiate programs to support artists in the context of today’s environment. They must have effective communication skills, program management experience, and ability to adapt plans to accommodate shifting priorities and diverse perspectives and approaches.

The ideal candidate will have:

  • Track record of program leadership in the nonprofit sector.
  • Strong planning and organizational skills, with proven ability to adapt to different environments.
  • Knowledge of/interest in multiple musical approaches including Western Classical.
  • Outstanding interpersonal skills with the ability to support an inclusive community.
  • Strong written and verbal communication skills.
  • Appreciation for music and those who create it; Knowledge of a variety of musical approaches as well as understanding of artistic processes.
  • Knowledge of contracts and negotiation as well as music intellectual property issues a plus.
  • Good computer skills; knowledge of MS Office applications necessary; database experience a plus.
  • Commitment to racial equity and ACF’s mission and strategic plan.

Essential Duties and Responsibilities

  • As a key artist liaison, oversee programming that helps cultivate a sense of belonging at ACF.
  • Oversee artist funding programs, including McKnight Composer Fellowship, ACF Create, and ACF Connect.
  • Manage recruitment efforts to attract and engage with new/diverse artists and participants
  • Maintain communication with program alumni.
  • Contribute to ACF’s storytelling: capture and communicate music creator testimonials and community impact stories; collaborate with ACF staff to share stories.
  • Collaborate with Manager of Artist Services (and other staff) on the help desk, opportunities listings, webinars, and other activities designed to support and empower artists.
  • Cultivate effective relationships with artists and external partners to both promote and inform ACF’s work.
  • Maintain relevant pages on ACF website and ensure accurate, engaging information.
  • Facilitate gatherings and conversations to seek feedback for ACF; contribute to organizational strategy and direction.
  • Develop and manage program budgets.
  • Collaborate with ACF staff to promote and fund programs.
  • Attend Board meetings; support artist-centered committees.

Travel/Relocation
A national organization, we value the opportunity to be based in Minnesota, where most of the staff lives. We invite applicants outside the area to only apply if they are willing to travel 6-8 times a year to St. Paul, Minnesota (when it is safe to do so). ACF is able to offer a modest moving package for those who wish to relocate. (Read more about the beautiful landscape and offerings of Minnesota – it’s more than snow!) For those who seek to work from a remote location, ongoing travel costs will be considered as part of the final offer package. Additional travel related to Board or program events (est. 4 times a year) is expected as well.

Salary and Benefits
The salary for this full-time, exempt position is $70,000/year plus a competitive benefits package including health insurance, dental insurance, FSA, vacation, 403(b) retirement matching plan and pre-tax transportation program. We value the artistic and other life activities of our staff and welcome flexible remote and work hours. ACF will remain a permanently hybrid working environment.

How to Apply
Please submit a resume and a cover letter describing how you will contribute to ACF’s stated mission at this link: https://smrtr.io/94qJV

Please contact ACF staff only if you are unable to access the online platform or need additional accommodations.

Position is open until filled. Applications received by June 10, 2022 will be reviewed first.
Three references will be requested from those invited to interview. Interviews will include members of the Board, staff, and HR firm. All inquiries will be held in confidence.

Director of Operations and Special Projects

Classification:             Exempt, Full Time
Reports to:                  Managing Director
Salary:                         $65,000 annually plus health/transit/retirement benefits
Location:                     Hybrid work welcome; must live in commutable distance to St. Paul, MN   

Click here for application: https://smrtr.io/94qHQ

Position Summary
The Director of Operations and Special Projects manages the organization’s internal operating activities and systems including event production, internal communication platforms, database, IT, and consultant and vendor contracts. Reporting to the Managing Director, this position helps to ensure effective systems and the related communications of these systems for optimal internal workflow and execution.

About ACF and this Role
ACF supports and advocates for individuals and groups creating music today by demonstrating the vitality and relevance of their art. We connect artists with collaborators, organizations, audiences, and resources. Through storytelling, publications, recordings, hosted gatherings, and industry leadership, we activate equitable opportunities for artists. We provide direct funding and mentorship to a broad and diverse field of music creators, highlighting those who have been historically excluded from participation.

Our commitment to being a racially equitable organization guides us and our work. The ACF Board and staff engage in continued intentional learning about / practicing principles of anti-racism, and we support an ecosystem that is equitable as well as inclusive. To this end, we strive to build a community with racial equity at the center. We seek to attract candidates with similar priorities and strongly encourage individuals who identify as BIPOC and/or other underrepresented identities to apply. (Please click here to read our statement of commitment to racial equity.)

Currently, ACF is in its second year of a five-year ambitious strategic plan. We are focused on establishing ourselves as the premier national organization for advocacy and support for music creators. The success of the plan relies on the creation, testing, and implementation of programs and communications consistent with this strategy and our equity values. The position of Managing Director was recently created to focus on the effectiveness of the organization’s internal operations. The Director of Operations will be an important collaborator with the Managing Director, managing the training, workflow, and technology solutions for cultural equity and optimal participation.

Primary Duties and Responsibilities
Event Production

  • Oversee ACF-produced events such as virtual town halls, study groups, and roundtables and support co-productions with ensembles, presenters, and venues.
  • Manage event production and coordinate between project lead, participants, tech support, and space; includes event registration, contracts, ASL requests.
  • Coordinate materials, travel, space, food, and other needs for board events in collaboration with Executive Assistant and Director of Development.

Systems Administration

  • Manage agency-wide Salesforce database implementation and usage and navigate digital platforms to facilitate workflow.
  • Manage administrative and technology infrastructure, processes, and policies to ensure a high-functioning, effective organization; includes email/calendar systems (currently Microsoft Office and Google), technology support (currently Syand), phones (currently digium), technology cycles, and shared space oversight.
  • Supervise all contract creation and execution; serve as staff liaison with legal support.
  • Maintain an organized system for accurate electronic record keeping including server best practices and any third-party storage use.
  • Oversee staff training and use of database and email systems (Salesforce and Mail Chimp): ensure cultural integration of shared systems with training, ongoing data hygiene, and clear application of data.

Human Resources

  • Work with MD to manage aspects of ACF’s human resources such Employee Policy Handbook and onboarding/offboarding of staff.
  • Work with MD to manage ADA and Access Coordination: Oversee organizational execution of existing plan, annually revise, and facilitate any relevant staff training.

Possible additional responsibilities as requested.

Candidate Profile
An ideal candidate is enthusiastic about ACF’s mission and supporting music creators. They are committed to racial equity and share the organization’s values of leadership, anti-racism, courage, support, and curiosity. The successful candidate must be highly organized, proactive, and able to reprioritize when needed. They have at least 3-5 years managing events and are comfortable creating and overseeing a production schedule, delegating tasks, and working with contracts. Experience with Microsoft office and digital platforms a must; knowledge of Salesforce a plus. We seek candidates interested in organizational culture and workflow solutions that are inclusive of different perspectives and preferences.

We recognize that sometimes qualified candidates are not sure if they meet expectations and strongly encourage you to apply if the position excites you.

A national organization, we value the opportunity to be based in Minnesota, where most of the staff lives, so we invite applicants outside the area to apply only if they are willing to relocate to or near St. Paul, Minnesota (when it is safe to do so). ACF is able to offer a modest moving package. (Read more about the beautiful landscape and offerings of Minnesota – it’s more than snow!) Presence in the ACF office is encouraged to foster team relationships and communication. Onsite presence at in-person events is expected. During Covid, we are open to each individual’s preferred in-person/remote work setting. Minimal travel is expected.

Salary and Benefits
The salary for this full-time, exempt position is $65,000/year plus a competitive benefits package including health insurance, dental insurance, Flexible Spending Account, 403(b) retirement matching plan and pre-tax transportation program. We value the artistic and other life activities of our staff and welcome flexible remote and work hours.

ADA Specifications

This job operates in a professional office environment. This role routinely uses standard office equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear.

HOW TO APPLY
Please submit a resume and a cover letter describing how you will contribute to ACF’s stated mission at this link:  https://smrtr.io/94qHQ

Please contact ACF staff only if you are unable to access the online platform or need additional accommodations.

Position is open until filled. Applications received by June 10, 2022 will be reviewed first.
Three references will be requested from those invited to interview. Interviews will include members of the Board, staff, and HR firm. All inquiries will be held in confidence.

Executive Assistant

Classification:             Exempt, Full Time
Reports to:                  Executive Director
Salary:                         $55,000 annually plus health/transit/retirement benefits
Location:                     Flexible; remote possible with occasional travel to St. Paul, MN and other locations

Click here for application: https://smrtr.io/8ykjh.

Please read on if you are someone who:

  • enjoys and takes pride in keeping things organized;
  • has experience writing letters, creating presentations, and working with different office software applications;
  • is comfortable with changing priorities;
  • wants to contribute to an organization committed to anti-racism and racial equity-in-progress; and
  • approaches their work with curiosity, courage, and proactiveness.

About ACF and this Role
ACF envisions a world where living music creators are celebrated as essential to human culture. We are leading catalysts in an ecosystem that invites generations of composers, artists, advocates, and audiences to pursue this vision with us.

Our commitment to being a racially equitable organization guides us and our work. We intentionally learn and practice anti-racism, and we support an ecosystem that is equitable as well as inclusive. We strongly encourage individuals who identify as BIPOC race/ethnicity and/or other underrepresented identities to apply. We strive to be a diverse, inclusive, and equitable community with racial equity at the center and seek to attract candidates with similar priorities. (Click here to read our statement of commitment to racial equity.) The ACF Board and staff are committed to continued learning and practicing principles to create and sustain a welcoming, dynamic, and inclusive environment.

Currently in the second year of a five-year ambitious strategic plan, ACF is building its community of artists, networks, and resources to be an effective national go-to space and advocate for music creators. The success of the plan relies on significant grassroots and philanthropic support as well as strong partnerships with industry peers and influencers. The Executive Assistant will play an important role in supporting the ED’s efforts to grow these areas while working closely with board and other staff to ensure effective and efficient internal operations. They will report to, and work primarily for, the Executive Director and work closely with the senior staff as well as the executive, development, and governance board committees.

Candidate Profile

An ideal candidate is enthusiastic about ACF’s mission and supporting music creators. They are committed to racial equity and share the organization’s values of leadership, anti-racism, courage, support, and curiosity. The successful candidate must be highly organized, proactive, and able to reprioritize when needed. Strong writing skills and knowledge of MS Office. applications necessary. Experience creating presentations in Office and Creative Cloud (or other design program) applications a must; past work with database systems preferred (we are migrating to Salesforce). This role accesses confidential and sensitive information and must be comfortable with holding those details in confidence and with discretion. Candidates with a minimum of two years executive/administrative assistant experience required.

The ability to work with a diverse group of individuals – whether artists, board members, or supporters – is essential. We recognize that sometimes qualified candidates are not sure if they meet expectations and strongly encourage you to apply if the position excites you. While a supportive role, this position offers intimate knowledge of the Executive Director role and organizational governance and is critical to cultivating many of the organization’s most important relationships.

Primary Duties and Responsibilities

Executive Support

  • Act as first point of contact for Executive Director (ED): receive calls and postal mail, monitor emails, and ensure timely response and/or delegation to appropriate party
  • Support ED/senior staff with meeting scheduling, planning, note taking, and follow up
  • Manage communications, arrangements, and materials for full Board and Board Committee meetings
  • Draft letters, presentations, and emails for ED with attention to detail
  • Monitor ED’s schedule, plan/book travel, schedule meetings, and make reservations
  • Manage and track ED expenses; submit expense reports to Dir. of Finance
  • Maintain filing and provide other administrative support as needed

Development Support

  • Participate in weekly development staff meetings and support the team with correspondence with donors, preparing presentations, and proofreading materials
  • Open mailed donations and track checks, providing necessary information to development and finance staff (this ensures internal checks and balances)
  • Draft timely and customized acknowledgement letters after gift is processed
  • Research prospective funders and donors

Other Administration

  • Plan and make travel arrangements for other staff members as needed
  • Help keep database and files updated with new contact information and meeting notes
  • Submit check deposits
  • Support Director of Operations and other staff with events and office management 
  • Other duties as assigned

Salary and Benefits

The salary for this full-time, exempt position is $55,000/year plus a competitive benefits package including health insurance, dental insurance, FSA, vacation, 403(b) retirement matching plan and pre-tax transportation program. We value the artistic and other life activities of our staff and welcome partial remote and flexible work hours. We will remain a permanently hybrid working organization.

A national organization, we value the opportunity to be based in Minnesota, where most of the staff and ED live, so we invite applicants outside the area to apply only if they are willing to travel to St. Paul, Minnesota at least 4-5 times a year plus other travel related to board meetings (1-2 times a year). If interested in relocating to Minnesota, ACF is able to offer a modest moving package. (Read more about the beautiful landscape and offerings of Minnesota – it’s more than snow!)

ADA Specifications
This job operates in a professional office environment. This role routinely uses standard office equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear.

How to Apply
Submit resume and cover letter describing why you are interested in this role at ACF at: https://smrtr.io/8ykjh
Please only contact ACF if you have difficulty with submitting your information.

Position is open until filled. Three references will be requested from those invited to interview.